📣Free tool for tracking tour/event RSVPs!

📣Free tool for tracking tour/event RSVPs!

Many SalesMail clients have shared that they don’t have an easy way to track RSVPs for events, demos, tours, etc.

The good news? Calendly is a simple, free (or inexpensive) scheduling tool that makes this incredibly easy — and it integrates beautifully with SalesMail using CTA buttons.  

By adding a Calendly RSVP link to your SalesMail videos, you’ll make it effortless for invitees to confirm appointments and drive higher attendance! 

Why Use Calendly With SalesMail?

Calendly offers several key benefits:

✔ Centralized RSVP Tracking

No more wondering who’s coming — all confirmations go straight into one convenient dashboard.

✔ Automated Reminders

Calendly sends confirmations and reminders for you.

✔ Free & Low-Cost Options

Most communities find the free plan is more than enough for simple tour and event management.

✔ Seamless Integration with SalesMail

Use your Calendly link inside your SalesMail CTA button so recipients can RSVP instantly.

Step 1: Create Your Free Calendly Account

  1. Visit
    https://calendly.com

  2. Click Get Started

  3. Follow the setup prompts:

    • Add your name and email

    • Choose your availability

    • Set up your first event type (Party, Tour, Demo, Open House, etc.)

Calendly will automatically generate a sharable event link for each event type you create.

Once your event is created:

  1. Open your event inside Calendly

  2. Click Share

  3. Copy the link — it will look something like:
    https://calendly.com/yourname/event

You can create multiple event types for:

  • Tours

  • Demos

  • Move-in consultations

  • Activity RSVPs

  • Seasonal events

Each one gets its own unique RSVP link.

Now that you have your Calendly link, you can make it clickable directly from your SalesMail videos.

  1. Create a new SalesMail video or go to an existing video's share page. 

  2. Click Add/Edit CTA Button.

  3. Paste your Calendly RSVP link into the URL field.

  4. Update the button text (examples below).

  5. Save and send your SalesMail!

Suggested CTA Button Text:

  • RSVP Now!

  • Schedule Your Tour

  • Book Your Demo

  • Reserve Your Spot

  • Confirm Your Visit

Your recipients will now be able to RSVP directly from your SalesMail — no back-and-forth messages required.

Step 4: Track Attendance Automatically

Once RSVPs start coming in:

  • View them inside your Calendly dashboard

  • Enable automatic reminders and confirmations

  • Sync Calendly to your Google or Outlook calendar if you prefer

You’ll see:

  • Attendee name

  • Email

  • Phone number (optional)

  • Time booked

  • Any notes they entered

This gives you a real-time attendance list for every tour or event.

Tips for Higher Attendance Rates

SalesMail + Calendly is especially effective when you:

🎥 Use a personalized video greeting

Send a friendly SalesMail that invites the prospect personally.

🔘 Add a clean, clear CTA button

Make the RSVP super obvious and easy.

⏱ Benefit from automated confirmations

Calendly automatically handles confirming/reminding.  

📈 Track engagement in SalesMail

You’ll see who opened, clicked, and RSVP’d through your SalesMail CTA.

Need Help Setting It Up?

If you’d like assistance adding your Calendly link into a SalesMail CTA button, our Client Success team is happy to help.
Just contact us at
or reach out to your CSS directly.


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